STEPHENSON SOIL & WATER CONSERVATION DISTRICT BOARD
MEETING AGENDA
MARCH 16, 2022
CALL TO ORDER: Stephenson Soil & Water Conservation District Chairperson Jim Hutchison called the meeting to order at 8:00 a. m. on Wednesday, March 16, 2022, in the Blackhawk room, Stephenson County Farm Bureau in Freeport, Illinois.
ROLL CALL: Present at the time the meeting was called to order: Board members Jim Hutchison (Chairperson), Barb Klinger (Secretary/Treasurer), Seth Wenzel (Vice President), Mark Binger (Board Director Member) and Matt Schlachter (Board Director Member); District employee Aaron Dinderman (Resource Conservationist), and Trina Orr (Administrative Coordinator); NRCS employees Josh Franks (District Conservationist) and Hannah McWhirter (Soil Conservationist); Stephenson County Board Garrett Miller (Board Member).
Not in attendance: Luke Tweeten, Abby Mielke, and Randy Bukas.
APPROVAL OF MINUTES: Review, discuss, and approve of the minutes from the February 16, 2022, Stephenson Soil & Water Conservation District Board of Directors meeting.
Hutchison moved to approve the minutes from the February 16, 2022, Stephenson Soil & Water Conservation District Board of Directors meeting, Schlachter seconded the motion. There being no further discussion – Voting aye: All. Motion passed.
BILLS TO BE PAID: Review, discuss, and approve to pay the bills as listed on the monthly budget sheet for February 2022.
Schlachter moved to pay the bills as listed on the monthly budget sheet for February 2022, Hutchison seconded the motion. There being no further discussion – Voting aye: All. Motion passed.
REVIEW AND APPROVAL OF EMPLOYEE TIMESHEETS: Review, discuss, and approve of Aaron Dinderman and Trina Orr employee timesheets.
Hutchison moved to approve Aaron Dinderman and Trina Orr employee timesheets; Schlachter seconded the motion. There being no further discussion – Voting aye: All. Motion passed.
REPORTS
STEPHENSON COUNTY BOARD REPORT (Garrett Miller)

• Stephenson County Board members are up for re-election. The districts have decreased, and total Board members will go from 22 members to 16 members. June 28, 2022 is the Primary Election, and November 2022 is the General Election.
• The Stephenson County Board will vote on the closing and/or selling of the County owned nursing home, Walnut Acres. Participation in the meeting on March 17, 2022 at 6:30 p. m. is encouraged.
• There is currently $12 million of unfunded road repairs.
FREEPORT CITY COUNCIL REPORT (Randy Bukas)
Nothing to report.
NRCS – CRP/CONSERVATION PLAN/CPO’S REPORT (Josh Franks and Hannah McWhirter)
• Partnering with Jared Trickey (Pheasants Forever) to process CRP Prescribed Burning Plans for Producers.
NRCS – CONTRIBUTION AGREEMENT REPORT (Josh Franks and Hannah McWhirter)
• The Administrative Agreement for 2023 will not be renewed.
NRCS – EQIP/CSP UPDATE REPORT (Josh Franks and Hannah McWhirter)
• 5 applications were pre-approved, (1 Forestry, 1 BF Cropland, 2 BF Cropland, 2 BF Forestry, and 1 Grazing).
• Contracts are to be obligated by April 1, 2022.
• Classic sign-up ranking deadline by March 25, 2022.
• FSA (Farmers Service Agency) currently has 3 open positions.
• 27 Compliance Review letters were sent.
PHEASANTS FOREVER & QUAIL FOREVER UPDATE REPORT (Jared Trickey)
Nothing to report.
Review, discuss, and approve of Stephenson County Board Report, NRC-CRP/Conservation Plan/CPO’s Report, NRCS-Contribution Agreement Report, and NRCS-EQIP/CSP Update Reports as e-mailed in the Board of Directors packet on March 11, 2022.
Klinger moved to approve the reports as e-mailed in the Board of Directors packet on March 11, 2022 Hutchison seconded the motion. There being no further discussion – Voting aye: All. Motion passed.
Review, discuss, and approve reorganization of Board of Directors. Motion for Chairperson.
Klinger moved to name Jim Hutchison to remain as Chairperson. Schlachter seconded the motion. There being no further discussion – Voting aye: All Motion passed.

Review, discuss, and approve reorganization of Board of Directors. Motion for Vice Chairperson.
Hutchinson moved to name Seth Wenzel to remain as Vice-Chairperson. Klinger seconded the motion. There being no further discussion – Voting aye: All Motion passed.
Review, discuss, and approve reorganization of Board of Directors. Motion for Treasurer and Secretary.
Schlachter moved to name Barb Klinger to remain as Treasurer and Secretary. Hutchinson seconded the motion. There being no further discussion – Voting aye: All Motion passed.
PROGRAMS/SWCD
ELECTION DOCUMENTS (Trina Orr) – 2022 Election Counting Record signed by Jim Hutchison, 2022 Certificate of Eligibility to Seek the Office of Director of the Stephenson County Soil and Water District form signed by Matthew Schlachter, 2022 Certificate of Eligibility to Seek the Office of Director of the Stepheson County Soil and Water District form signed by Mark Binger, 2022 Certificate of Eligibility to Seek the Office of Director of the Stephenson County Soil and Water District form signed by Seth Wenzel, 2022 Acceptance of Office as Director of Stephenson County Soil and Water Conservation District form signed by Matthew Schlachter, 2022 Acceptance of Office as Director of Stephenson County Soil and Water Conservation District form signed by Mark Binger, and 2022 Acceptance of Office as Director of Stephenson County Soil and Water Conservation District form signed by Seth Wenzel. No motions made.
2022 PFC PRACTICE COMPONENT LIST (Aaron Dinderman)
Review, discuss, and approve 2022 PFC Practice Component List with a Cost-Share of 75%.
Klinger moved to approve the 2022 PFC Practice Component List with a Cost-Share of 75% Hutchinson seconded the motion. Jim Hutchinson signed. There being no further discussion – Voting aye: All. Motion passed.
CITIZEN BANK ACCOUNT UPDATES (Trina Orr) – Trina Orr being added to the Citizen Bank account was tabled until after the election. Barb Klinger and Trina Orr will meet with the bank directly following the meeting. No motions made.
PFC PROJECT APPROVAL (Aaron Dinderman)

Review, discuss, and approve PFC Project for Doug and Kelly Munda for Monarch Pollinator.
Klinger moved to approve the PFC Project for Doug and Kelly Munda for Monarch Pollinator Schlachter seconded the motion. There being no further discussion – Voting aye: All. Motion passed.
EXECUTIVE SESSION – Executive Session entered at 9:55 a. m. and ended at 10:00 a. m.
ADJOURNMENT – Having no other business, Chairperson Hutchison adjourned the meeting at 9:55 a. m., Klinger seconded the motion.
Notes recorded by Trina Orr